Minutes

Grid Iron Club

Meeting Minutes

March 16, 2010

Coaches Comments – Coach McGaitlin

       First hour weight lifting is doing Maxes. Kids are doing awesome. This is the strongest team. Kids are getting excited for each other and bonding. The kids are doing great.

       The Calendars have been distributed. The schedule is longer than normal. The players may miss some activities due to vacations. We will be playing a scrimmage at the end of camp with Pomona and Highlands Ranch under the lights. We will be scrimmaging at Ft. Collins sometime in August. Also, we will be traveling to Grand Junction in September.

Treasury Report – Tom Clark

       We have found a CPA to complete the taxes.

Minutes – Sheryl Sullivan

       Minutes were approved as written.

Brainstorming/Open Discussion

Field Maintenance

       Coordinate with Building Maintenance

Fanwear –

       Fanwear is not as profitable as it used to be since the school store began selling Chatfield Football gear online. We need to contact the school administration and ask them not to sell items in the school store.

Program – Wendy Millincof

       John and Jennie Norris volunteered to help with the program.

Golf Tournament – John Norris

       Big Idea

o        Kick off the summer program.

o        Include Alumni & current players

o        Dinner

o        Reach out to younger players in South Jeffco League: have players put together a putting camp.

o        Mix up tables at the dinner with current players, Alumni players and future players.

o        Announce 1^st Hall of Fame candidate at the dinner.

o        Reach out to Alumni players to get groups together.

o        The goal is to have 144 golfers

o        This year we are using new media – There is a Chatfield football facebook page and there is a blog on the website: chatfieldfootballinvitational.com

o        The theme for the golf tournament is Past/Present/Future Chargers.

o        The last couple of years we had a major sponsor. This year we want a family event with dinner to include people who don’t golf. Goal is to raise $10,000+.

o        Sponsorship will cost less than in the past. Hole Sponsorship - $200.

o        Golf costs $125 per player and includes dinner. Dinner only - $20.

Peaches – Jen Moss

       Considering doing 2 sales: one early summer and one late summer.

Other Fundraising Ideas

       Garlic Knot Night

       Texas Hold’em

       Ben Osborne from Summit Fundraising attended meeting to submit his product for fundraising.

o        15 pizzas for $25

Grid Iron Club

Meeting Minutes

February 16, 2010

President Comments – Jim Saddoris

       We are looking at incorporating new technology like Facebook to communicate blackout, whiteout, and fundraising.

       The schedule is coming out soon.

       There will be a 10 day camp with 1 scrimmage the 1^st week of June. Coach is still trying to find a team to scrimmage.

       The weight room needs a makeover; some weights have cracks.

       Coach would also like to have a Hall of Fame of Alumni Players in the weight room

Treasury Report – Tom Clark

       No report this meeting

Minutes – Sheryl Sullivan

       Minutes were approved with one change.

Brainstorming/Open Discussion

Golf Tournament – John Norris

       The goal is to have the community involved with the golf tournament. Include players, alumni and little league teams.

       In the past the golf tournament always had a major sponsor.

       The plan is to attract more golfers, have less expensive golf and have a reunion of alumni players.

       Looking at having a Chatfield Football Hall of Fame

o        There will be a criteria established and will continue year to year.

       Future goal is to have tournaments in the morning and afternoon.

       The date is set for June 7^th.

Peaches – Jen Moss

       Considering doing 2 sales: one early summer and one late summer.

Merchandising/Fanwear

       Sold some Fanwear at Freshman Orientation.

       We could consider requiring parents to sell Fanwear since it is such a big job.

Other Fundraising Ideas

       Garlic Knot Night

       Go Nation – Parents would shuttle cars to Pepsi Center for their car sale.

       Kohl’s

       Some companies offer their employees cash for their charity of choice when they volunteer their time. Sandy McGee has been nominated for a volunteer award by Qwest Communications.

Recruitment/Parent Involvement – John & Kriss Norris

       Make phone calls and ask parents when volunteers are needed.

Meeting Adjourned 8:11

Grid Iron Club

Meeting Minutes

January 19, 2010

News from Coach - Coach McGaitlin

       The Schedule will be out soon. There has been a league alignment for next year. Coach went to CHASSA to try to put Lakewood back in our league and put Mullen back in Centennial. Mullen, Heritage, Columbine, Bear Creek and Arapahoe are all in out league. Non League games will include ThunderRidge, Grand Junction Central, Ralston Valley and Fountain. We will be traveling to Grand Junction and may plan an overnight trip.

       This summer we are planning our own Football Camp the first two weeks in June. There will be more information available in the middle of February. This will allow the coaches to have more control and be able to teach. We will be able to accomplish more and save parents money. Players can still attend college camps on their own.

       Wish List

       $3,000 for weight room

       Flip – Small video camera

Treasury Report – Dave Wolf

       We reached our goal of leaving $10,000 in the account. We need to find an accountant to complete the taxes.

Minutes – Sheryl Sullivan

       Minutes were approved as written.

Elections:

            President – Jim Saddoris

            Vice President – Sandy McGee

            Vice President – Mike Elsenbast

            Treasurer – Tom Clark

            Secretary – Sheryl Sullivan

Committees:

Coach would like to have access to $3,000 for the weight room so that he can purchase items that are needed.

Coach McGaitlin announced that the Grid Iron Club has come a long way. He thanked Tom Novosel for his commitment to the team. He will be missed.

Non Fundraising committees need to bring their budget needs to the February meeting.

There is a tarp on the field. They will be removing the tarp in the spring and we should have grass.

· Coach is checking to see if he can replace black jersey if Seniors want to buy their jersey.

· Need to find fill many positions for next year. We will try sending an e-mail prior to the meeting to increase involvement. Sheryl Sullivan volunteerd to take over sending e-mails to parents.

· Glo Golf at Foothills was an idea as an addition to the golf tournament to include more players and families.

· Janel will give all of her information to John Norris. She recommends that we begin planning earlier in the year.

· Parents are going to gather on the field at 6:50. Grand Parents and siblings can participate. Volunteers are needed 6:30 to help bring supplies.

· There is concern over selling only Nike fan wear. Some parents have stated that it is too expensive.

· Tom would like to consider increasing the budget for both the Post Season Banquet and the Freshman Banquet.

Need to elect a new Vice President. Jim Saddoris was elected by those in attendance.

· This has been a great year so far. The parents are very supportive. The Charger Cards made approximately $27,000.

· The grower had a problem and was not able to fill our order. Jen contacted the Present of the Chamber of Commerce in Palisade. He contacted several other growers and they were able to complete our order.

· There is an order form for special orders. A motion was made and approved to purchase $2,000 - $3,000 in Fanwear to sell at games.

· Since we are a Nike sponsored school the coach would like the fan wear to be Nike.

· It would be helpful if the older player that drive would offer rides to the younger players.

· Brandon Martinez designed the Homecoming T-Shirt. Homecoming will be a “black-out”. Wear your Charger gear and cheer.